Connect KSeF and your inbox
One-time setup
You give Townely access to your invoices in KSeF and give suppliers your invoice email address.
Invoices & Costs. Your venue's invoices and costs under control.
Supplier invoices land in Townely on their own: from KSeF, Poland's national e-invoicing system, from email and from a photo taken on your phone. AI reads and sorts them, you see payment due dates and the costs of every venue, and your accountant gets a complete set of documents with no retyping.
Before and after
No more binders full of invoices.
Invoices
Instead of binders, emails and photos on your phone — all supplier invoices in one place, collected automatically.
KSeF
Instead of logging in to a portal and opening XML files — readable invoices in your Townely dashboard.
Payments
Instead of keeping due dates in your head — a list of invoices to pay and a reminder before the deadline.
Costs
Instead of waiting for your accountant's report — the costs and results of every venue, always up to date.
Accountant
Instead of scanning and sending documents — the month's complete set of invoices in one click.
Invoices
All your supplier invoices in one place.
- Invoices from KSeFPurchase invoices from Poland's National e-Invoicing System download automatically and look like a regular document, not an XML file.
- An address for invoicesYour venue gets its own email address for invoices. Everything suppliers send to it goes straight to your dashboard.
- A photo from your phoneAn invoice from the wholesaler or a bill from the market? Take a photo, and AI reads the supplier, amounts, VAT and due date.
- Cost categoriesAI assigns every cost to a category: food, beverages, packaging, utilities, rent, services. You can add your own categories in seconds.
- Costs for every venueIn a multi-venue group, every invoice goes to the right venue, so you see the costs of each location and of the whole group.
- Comparison with previous monthsCompare recurring invoices, such as electricity, gas or waste collection, with previous months and see right away what has gone up.
- ArchiveInvoices are filed in folders by year and month, and you can find any of them by supplier, amount or date.
- For your accountantThe month's invoice summary in Excel, CSV or PDF, and read-only access to the dashboard for your accountant or accounting firm.
Payments
Know what's paid and what's still due.
- Payment calendarAll unpaid invoices in a monthly view, with amounts and due dates. You change a status in one click.
- Bank statementsUpload a statement or connect your account, and Townely matches transfers with invoices and marks them as paid.
- One transfer fileSelect the invoices to pay and download a single transfer file to import into your bank, including VAT split payments.
- Overdue payment remindersA company hasn't paid for catering or an event? Townely sends it a polite reminder after the due date, and more if needed.
- Monday reportEvery Monday morning you get a short summary: what needs paying, what has come in and what's overdue.
Results
How much your venue really makes.
Sales next to costs
Sales from the Point of Sale, QR Order & Payment and Web & App modules next to the costs from your invoices, with no retyping into a spreadsheet.
Food cost
Food and beverage costs as a share of sales, month by month and for every venue.
Suppliers and categories
Suppliers and categories ranked: where you spend the most and how your costs are changing.
VAT and margin
VAT from invoices, margin and cash flow for every month and the whole year.
Events and catering
Costs and revenue assigned to an event, a catering job or a new venue opening, so you can see what each one really earned.
KSeF
Ready for Poland's National e-Invoicing System.
Invoices in KSeF
Since 2026, invoices between businesses in Poland go through KSeF. Invoices & Costs fetches them for you.
Invoices outside KSeF
Bills, receipts and invoices from foreign suppliers come in by email or as a photo.
Access
Only the people you give access to can see invoices: the owner, the manager, the accountant.
How it works
From invoice to bank transfer.
Invoices flow in
Every day
Invoices from KSeF and email land in your dashboard, and you photograph paper ones with your phone.
AI sorts it out
Categories and venues
AI reads the data and assigns a category and a venue; you just check it.
Pay and settle up
Transfers and your accountant
You pay invoices with a single transfer file, and your accountant gets the complete set of documents for the month.
Questions
Frequently asked questions about Invoices & Costs.
Do I have to log in to KSeF?
No. You connect KSeF once in the Townely dashboard, and from then on we fetch supplier invoices in the background. You never have to open an XML file.
What about invoices outside KSeF?
Invoices from foreign suppliers, bills and receipts go to your invoice email address, or you take a photo of them, and AI reads the data.
Does it replace my accounting?
No. Invoices & Costs organizes invoices, keeps track of payments and shows your costs, and your accountant gets a complete set of documents to book.
Can I manage several venues and companies?
Yes. Every invoice goes to the right venue, and a group with several companies connects KSeF for each of them.
Which plan includes Invoices & Costs?
Every plan: you can choose Invoices & Costs as the single module on the Starter plan or as one of five on the Plus plan. The Prime plan includes all modules. See pricing.
Who it's for
Works well in venues like these.
One ecosystem
Connects with the rest of Townely.
Solutions can work on their own or together — roll out more modules when your business needs them.
Resources
Guides for this module.
PurchasingBuying direct from producers: a shorter supply chain for your kitchenVegetables from a farmer, cheese from a small cheesemaker, honey from a beekeeper, and one order instead of ten. How do you buy local without drowning in phone calls, deliveries and bank transfers?3 min readStrategyOne system instead of six: what tool chaos costs your venueReservations in a notebook, orders on paper tickets, the phone in the manager's pocket, the staff schedule in a spreadsheet, suppliers on a messaging app. Work out how much time re-entering data eats up, and decide where to start cleaning up.3 min read
Ready for a change?